Privacy Policy

1. Our Commitment to Privacy

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data in connection with your registration for and participation in this conference. We collect only what is necessary and handle all personal data with care, discretion, and integrity.

2. Information We Collect

When you register for the conference or interact with us, we may collect:

Full name
Email address
Billing address
Payment and invoicing details
Ticket type and registration information
Any information you voluntarily provide in communications with us

We do not intentionally collect sensitive personal data unless you choose to share it with us directly and voluntarily.

3. How Your Information Is Used

Your personal data is used solely for legitimate purposes, including:

Processing registrations and payments
Managing event participation and attendance
Sending essential event-related communications
Complying with legal, tax, and accounting obligations
Improving the quality and delivery of future events

We do not sell, rent, or trade your personal information.

4. Legal Basis for Processing (GDPR)

We process your personal data on the basis of one or more of the following:

Your consent
The performance of a contract (event registration)
Legal obligations (including VAT and accounting requirements)
Our legitimate interests in operating and improving the event, where these do not override your rights

5. Data Sharing & Third Parties

Your data may be shared only with trusted third parties where necessary, such as:

Payment processors
Ticketing or registration platforms
Accounting or administrative service providers

All third parties are required to process your data in compliance with applicable data protection laws and only for the intended purpose.

6. Data Storage & Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

Your data is stored only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations.

7. Marketing Communications

You may receive limited communications related to this event or future events of a similar nature.

You may opt out of non-essential communications at any time by using the unsubscribe link provided or by contacting us directly. Essential transactional or event-related emails will still be sent where necessary.

8. Photography, Video & Event Media

Photography, audio, and video recording may take place during the event.

If you do not wish to appear in event media, please notify the organisers in writing prior to the event. We will make reasonable efforts to respect your preference.

9. Your Rights

Under applicable data protection laws, including GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data where appropriate
Object to or restrict certain processing
Withdraw consent at any time

Requests may be made by contacting us using the details provided below.

10. Cookies & Website Data

If registration or information is collected via a website, standard cookies or analytics tools may be used to ensure functionality and improve user experience.

You may manage cookie preferences through your browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes.

The most current version will always be available on the event website.

12. Contact

For any questions regarding this Privacy Policy or the handling of your personal data, please contact the event organisers using the contact details provided on the official event website.

13. Acceptance

By registering for and attending the conference, you acknowledge that you have read and understood this Privacy Policy and agree to the processing of your personal data as described.

Last updated: 7 February 2026